Thank your lucky stars you’re planning your wedding in the modern age. Planning the wedding you want (versus the wedding you’re expected to have) is becoming the rule, not the exception. And the cherry on top is that these days, apps, websites and savvy tech make planning your dream wedding easier than ever!
Photo by Jacqui Cole
So, what are these digital wedding planning hacks? Well, we have the definitive list of best wedding planning apps to download right now. We also recommend downloading our free and completely comprehensive wedding budget spreadsheet. Finally, browse our list of best wedding live streaming platforms, so you share your wedding live with friends and family around the globe. We love modern wedding tech!
Beyond those top suggestions, our pals at Be Inspired PR rounded up their esteemed collection of wedding pros to offer their savvy digital planning hacks and tricks that help make DIYing any part of your wedding a total breeze.
Photo via Casa de Perrin
1. Create a dedicated wedding email address.
“Create a wedding email and use it to communicate with all of your vendors. Doing this ensures wedding planning stays nice and compartmentalized, rather than bleeding into every portion of your personal life.” – Ashley Lachney, Owner of Alston Mayger Events
2. Join online communities.
“While planning your wedding is one of the most beautiful moments in your life it can also be stressful, overwhelming and isolating. Joining online groups can give you an instant community. These fellow brides and grooms can be a resource for inspiration and even secure vendors and shop for your wedding. There are so many types of groups tailored to different interests. For instance, our Facebook group, “Sensible. Sophisticated. Sustainable Weddings,” is focused on budget-savvy and eco-conscious weddings.” – Maya Holihan, CEO & Founder, EWedded
Photo by Facibeni Fotografia
3. Book some virtual site visits.
“If you’re unable to attend a venue visit in person, see if you can schedule a virtual site tour. There are some unique advantages to a virtual visit! You can ‘visit’ from the comfort of your own home. Then, you can screenshot or record portions of the tour for future reference. Plus, you can share these recordings with parents or anyone else involved in the decision-making process. Sit back, relax, and enjoy a panoramic view of each event space as the on-site coordinator walks you through the property in real-time.” – Jenna Miller, Creative Director of Here Comes The Guide
4. Take advantage of home try-on services.
“It’s 2022, so take advantage of going digital in your wedding planning. A lot of vendors have created online services so you can do some serious planning from the comfort of home. Take a virtual tour of a venue. Or, design your suit or tuxedo with a fun online look builder and get a free home try-on delivered to your door. You can also save some money and the environment with digital invitations and RSVPs. Save yourself time, gas, and stress by relaxing on your couching and planning with online vendors.” – Matt Ramirez, SVP of Marketing, Generation Tux
Photo by Jennifer Lauren Bilicek
5. Utilize online planning checklists.
“Stay on top of your wedding planning tasks with an online checklist! Prioritize your tasks by importance or due dates to use your time wisely. Nothing alleviates stress more than seeing a successfully checked-off to-do list! Venues that offer each client a free and personalized online planning guide make coordinating their wedding seamless. You can assign “Set up my wedding website” to yourself, “Browse recommended vendors” to your partner and “Upload Insurance Documents” to a vendor. Online planning checklists make crossing off important tasks on your wedding planning checklist easier.” – Jessica Cavallaro, Marketing Manager, Weven
6. Look into a wedding live stream app.
“For anyone unable to attend your wedding, you can always live stream the ceremony so they can be included, too! There are several user-friendly virtual wedding apps available, giving your guests one-click access to witness your vows.” – Jenna Miller, Creative Director of Here Comes The Guide
Photo by Cara Zagni
7. Manage important documents online.
“No more fishing through your email to find important documents, such as invoices, contracts, rental agreements, and floorplans! We have seen how uploading and sharing key documents in one system helps manage wedding planning in one accessible place, so nothing slips through the cracks! And as always, it’s better with friends. So, make sure you can add your partner, mom, BFF or planner – anyone helping with your big day!” – Jessica Cavallaro, Marketing Manager at Weven
8. Take advantage of online design options.
“Some of my creative clients have designed their own stationery using Canva, a free online design app. On Canva, you can design invitations, Save the Dates, wedding party information decks, mood boards for your vendors, and more! I have a graphic design background and even I prefer to use Canva for some of my marketing materials!” – Melanie Levin, owner of LuckEleven Events
Photo by Elias Kordelakos
9. Use an online guest list manager.
“No more planning off of hard-to-read spreadsheets and manual RSVP entries! Save time by easily creating and importing your wedding guest lists to an online Guest List Manager that can collect RSVPs. Or, even better, tie your RSVP collector to a wedding website that has all your event logistics and registries. Then, guests can then make RSVPing and getting event travel details a one-stop event.” – Jessica Cavallaro, Marketing Manager at Weven
10. Keep your contracts, payments, and documents in one place.
“Utilizing software to plan a wedding is priceless and will save immense amounts of time. We love Rock Paper Coin as it’s completely free for couples. It keeps all of your contracts, payments and documents in one place and allows you to autopay your invoices. Once you set it up, it will automatically charge your chosen payment method. Then, you can stress less knowing you will make all of your vendor payments on time! Also, if planners are involved it’s even easier as planners can act on behalf of their clients saving everyone time and stress! It’s a win-win-win.” – Nora Sheils, Founder of Bridal Bliss
Photo by Sotiris Tsakanikas
These tips were gathered by Be Inspired PR, a PR + Social Media Agency for wedding, wellness & lifestyle clients. With over 10+ years of experience, we’re here to take our clients to the next level! Find oodles of stylish wedding inspiration on their Instagram & Pinterest.
